Adverse event reporting form
What we build

Adverse event
reporting form

Routed correctly to pharmacovigilance, every single time.

An adverse event reporting form capturing and routing safety reports to your pharmacovigilance function reliably: built to the specific field and routing requirements your safety team defines, with no room for a report to be missed.

What it is
What is included

What an adverse event
reporting form includes

What it involves

An adverse event report that gets lost, delayed or routed incorrectly is a genuine safety and compliance failure, not a minor bug. This is the one form on a pharmaceutical site where reliability matters more than any other design consideration.

What we deliver

A form structured to your pharmacovigilance team’s exact field and data requirements, reliable routing to the correct internal system, confirmation and record-keeping for every submission, and monitoring to confirm submissions are always being received.

Built for the reliability your safety team can depend on

We build the intake form and routing your pharmacovigilance team’s process depends on, with confirmation, record-keeping and monitoring built in — reliability engineered into the one form on the site where it matters most, while every processing decision stays with your safety team.

case studies

Clients we've worked with

Real projects for industrial and pharmaceutical companies.
Reporting form track record
Track record

What our adverse event
reporting builds have handled

The scope our adverse event reporting form builds have operated within.

+10
years building for regulated industries
+200
organisations have trusted Code
+1.500
documents migrated with their access permissions intact
+160
scientific papers in a single managed repository
Reporting forms by reporter type
Who needs it

What an adverse event form
has to capture by reporter

What a report needs to capture differs by who is submitting it. An adverse event reporting form starts there.

Build process
Four stages

How we build an adverse
event reporting form

Four stages. An adverse event reporting form is built to your pharmacovigilance team's exact specification, with no shortcuts.

REQUIREMENTS
01
01

Your pharmacovigilance team's exact specification

We work directly from your pharmacovigilance function's field and process requirements rather than a generic contact form template, since the specific data captured has real regulatory significance.

What we confirm

We confirm the required and optional fields directly with your pharmacovigilance function, the exact routing destination for a submitted report, and any regulatory reporting timeline the form has to support, since these details carry real compliance significance.

Result

The form is built to your pharmacovigilance team's actual specification, field by field, rather than to a generic contact form template that happens to look similar.

RELIABILITY DESIGN
02
02

Built so a report cannot silently go missing

We design the submission and routing path with redundancy and confirmation, since the cost of a missed report is far higher than the cost of a slightly more complex build.

What we build

We build routing with explicit confirmation on every submission, error handling that actively alerts someone if a submission fails rather than failing silently, and a fallback path that kicks in if the primary system is temporarily unavailable.

Result

If something does go wrong with a submission, it gets flagged immediately rather than the report simply vanishing without anyone noticing.

BUILD AND INTEGRATION
03
03

Connected to your pharmacovigilance system

We build the form and its connection to your safety database or pharmacovigilance system, following the specification confirmed at the start.

What we build

We build the form itself against the confirmed specification, integrate it directly with your safety database or pharmacovigilance system, and keep a full submission record so every report can be traced from the moment it was entered.

Result

Every report reaches your safety team through the correct channel, every time, with a traceable record of the journey it took to get there.

TESTING AND MONITORING
04
04

Verified before and after launch

We test the submission path thoroughly before launch and monitor it ongoing, since this is not a form where a quiet failure is acceptable.

What we handle

We test every submission path thoroughly before launch, keep monitoring the form on an ongoing basis afterward, and set up alerting that fires if submissions unexpectedly stop coming in, since a quiet failure here is not an acceptable outcome.

Result

Whether the form is working is something your team can verify continuously through monitoring, not something anyone simply has to assume is still true.

Adverse event reporting FAQ

Adverse event reporting form questions

What comes up when building a safety reporting form.

Do you process or review the adverse event reports?

No, we build the intake form and reliable routing, not the review itself. Your pharmacovigilance function processes and acts on each report, including causality assessment and any required regulatory reporting; our responsibility is making sure every submission reaches them intact, promptly, and in the format their case-processing system expects.

How do you make sure reports are never lost?

We design against that failure mode explicitly, since it is the one that matters most here. Redundant routing, immediate submission confirmation for the reporter, and active monitoring that alerts your team if the flow of submissions stops unexpectedly all work together to catch a failure before a report goes missing silently.

Can the form differ by market or reporting requirement?

Yes, and for a multi-market company it typically needs to. Required fields, mandatory versus optional data, and routing destinations can all vary by market according to your pharmacovigilance team’s specific regulatory requirements there, so the form logic is built to branch by country rather than using one fixed structure everywhere.

Can this connect to our safety database?

Yes, that is typically core to the build rather than an optional add-on. See website integrations for how we connect the form to your existing pharmacovigilance system, so submissions arrive as structured case data your safety database can ingest directly, rather than as documents someone re-keys by hand.

Other things we build

Other pharmaceutical platforms we build

An adverse event reporting form often sits alongside these other builds.

Adverse event reporting

Build your adverse event
reporting form

A safety reporting process that currently depends on email, or a form your pharmacovigilance team no longer trusts. Tell us your requirements and we will tell you how we would approach the adverse event reporting form.

contact us
Contact Form

Tell us
about your project

Tell us about your organization’s context and the planned scope of the project.
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